Predictive Maintenance

There are two types of maintenance tasks that companies usually do: reactive and preventive maintenance. Understanding the difference between the two can help your company find the right balance for your business. If reactive maintenance is done often, not only will it lead to some downtime in your operations, but it can also affect the productivity and stress levels of your workers.

According to Gartner, downtime costs $5,600 per minute on average. This results on average costs between $140,000 and $540,000 per hour depending on the organization. Additionally, according to the Information Technology Industry Council (ITIC), a single hour of downtime will cost most companies $100,000 or more. More than 80% of responding companies stated that an hour of downtime would cost $300,000 or more.

Reactive vs Preventive Maintenance

Reactive maintenance only happens when an issue arises or an equipment breaks down that requires attention. A maintenance technician will be called to assess the problem and lay out solutions to solve the issue. Some companies do a run-to-failure maintenance strategy on certain small or non-critical equipment but when work piles up, it can affect business operations.
Preventive maintenance, on the other hand, uses foresight and determines possible problems even before they happen. This maintenance technique makes use of real-time measurements to predict how fast an equipment degrades and when it will require maintenance. Aside from that, preventive maintenance has redundancy in place, in case the equipment fails.

For example, meeting, collaboration, video conferencing, and presentation facilities are all key operational assets. These facilities need to be ready to work when users need them and when they don’t, it can have a major impact on business operations. Waiting for your audio visual equipment to malfunction is not recommended as it will affect your operations. Preventing equipment failure is much better. But what’s even better is predicting failure even before it happens.

What is Predictive Maintenance?

Predictive maintenance is a strategy that uses analytic tools and techniques to determine if there are any anomalies happening in your operations and keep track of equipment for defects before they break down.

The goal of this type of maintenance is to reduce maintenance frequency as much as possible while still preventing unplanned or reactive maintenance from occurring and to reduce the costs associated with preventive maintenance.

How Does It Work?

Predictive maintenance uses both historical and real-time data from different areas of your operation to determine potential problems even before they happen. Aside from that, your company’s work order data needs to be analyzed including benchmarking MRO inventory usage.

There are several elements that are necessary for predictive maintenance to work. Among these are technology and software. The use of Artificial Intelligence, The Internet of Things (IoT) devices, as well as integrated systems help connect monitoring systems and equipment together not only for them to work efficiently, but also to provide you with much-needed data for predictive maintenance.

With these tools working in unison, your predictive maintenance system will be able to analyze data in real-time and deliver a report on which of your equipment is in need of a maintenance check. Examples of predictive maintenance systems are vibration analysis, thermal imaging, and equipment observation.

What is SCAN2i?

What happens when there is an audio-visual system malfunction in your business? Aside from the facilities being non-operational, your workers will also feel stressed in handling client needs. This can have a big impact on your performance.

What happens when there is an Audio-Visual issue or failure? Your business will waste:

  • Time in figuring out the cause of the problem.
  • Waiting time until tech support arrives.
  • Money used for replacing parts and other preventable repairs.
  • Downtime on equipment and time wasted for ongoing repairs.

Put them all together and all of these will point to your business suffering from financial loss as time is equal to money. This is where SCAN2i comes in. We are a diagnostic tool that integrates and manages your entire audio-visual ecosystem through a single-pane management portal for real-time monitoring to provide predictive maintenance so that you can have optimal space experiences, every time. Our 360° AV Managed Service can help reduce the downtime of your Audio-Visual equipment. Assure room readiness for all your conferences and meetings with us.

Why Choosing Predictive Maintenance Is So Important?

Predictive maintenance is the future for companies that are looking for a cost-effective method of ensuring that their equipment will not be faulty at the wrong time. SCAN2i is just an example of a predictive maintenance tool that is geared towards monitoring and diagnosing your company’s AV system easily.

With SCAN2i, you will have:

Single device-agnostic dashboard

Improve user experience while reducing the number of resources used on support and management of multi-brand systems. All functions of the program will be available on a single dashboard.

Prevent problems from happening during important events

SCAN2i removes the frustration of having AV equipment malfunctioning during meetings and events. Its 360° managed service lets you determine which equipment is in need of maintenance or repair before any meeting or video conference takes place.

Prevent device failure

You will receive notifications on devices that have issues earlier so you can take immediate steps to solve the problems before they become costly. Get early warning notification of equipment issues days, weeks, or even months before failure.

Save time and money with instant diagnostics

It is possible to run system diagnostics anytime, anywhere. This feature will help determine which equipment is showing signs of problems with suggestions on how to solve them. Your remote or on-site support teams will be able to resolve incidents easier and quicker.

Data visualization and analytics

You will have better insights into your AV system and gain information on when the best time is to do maintenance through SCAN2i. All data that has been gathered with regards to usage, maintenance checks, issues, and more are turned into informational graphics that you can view on the single-pane dashboard. This way, you will be able to understand the data presented to you so you can act on it as needed.

Excited to try out SCAN2i? Send us an email at We’re proud to be part of your business success story. Many companies have thrived after implementing preventive maintenance approaches in their business. Now, you too can be ahead with your own Predictive Maintenance. If you are interested in implementing Predictive Maintenance or want to partner with us, contact our team. We look forward to hearing from you!

BMS, Smart Building Solution